Find Where Content is Reused
Paligo has several features you can use to find out where your content is used. These are especially useful when you have reused content, as you will need to make sure that any changes you make are appropriate for all of the places where the content appears.
Also, being able to find topics is important when you want to delete content, as you cannot delete topics or publications that are included in another topic or publication. Similarly, you cannot delete topics that other topics link to. So you will need to remove those instances of reuse and the links before you can delete a topic. For information on how to delete reused content, see Delete Content.
What type of content are you looking for?
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Find Reusable Content like text fragments, topics and publications
Tip
If you frequently reuse the same text elements, informal topics, admonitions, you can Create an Informal Topic and insert it in as many topics as needed.
When you are updating and organizing your content, you may want to find out where each topic or publication is used. You can find out this information in the structure view and also in the resource view.
To find the reuse information in the structure view:
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In the Content Manager, select the options menu ( ... ) for the topic or publication you are interested in. Select Edit > Open Structure.
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In the Metadata section, look at the following entries:
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Used in - Shows where the selected topic or publication is used, either as a subsection inside another topic or as part of a publication.
Entries marked "Component" are where the topic is embedded inside another topic as a component (subsection).
Entries marked "Fork" are a reference between the selected topic/publication and a position in another publication. For example, in the image shown, the metadata is for a topic called "Specifications". It has been added to a publication, and the "fork" reference from the publication goes to the "Specifications" topic.
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Uses - The selected topic or publication can contain other topics and publications. They are listed here.
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Related publications - The selected topic or publication is reused in each publication shown in this list.
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To find the reuse information in resource view:
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In the Content Manager, select the folder that contains the topic or publication of interest.
If the topic or publication is not in a folder, create a new folder and move the topic or publication into it.
Paligo displays the folder's contents in the resource view. It shows each folder, publication, and topic stored in that folder.
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Select the arrow icon next to the topic or publication of interest. Then select the Related Resources tab.
The reuse information is shown in these sections:
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Related publications - The selected topic or publication is reused in each publication shown in this list.
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Reused content - The selected topic or publication can contain other topics and publications. They are listed here.
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Reused in - Shows where the selected topic or publication is reused. This includes publications and topics.
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Related images - Shows any images that are used in the selected topic (this only applies to topics and is always set to 0 for publications).
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When you edit a topic that contains reused text fragments (paragraphs), each reused text fragment is highlighted and shown with a chain icon.
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When you consider making changes to reused text fragments, it is beneficial to access the Usage Information view. It will help you to understand how the changes will affect other topics.
There are two ways to access the Usage Information view:
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You can use the Element Structure Menu to locate the topics that reuse the selected text fragment (paragraph).
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Select the topic or component in the Content Manager to open it in the Editor.
Alternatively, you can Create a Topic and edit that.
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Select the paragraph (text fragment) in the topic that you are interested in.
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Select the
para#textelement in the Element Structure Menu. -
Select Text in the menu and choose Usage information.
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Paligo displays a list of the topics using the selected text fragment.
It shows taxonomies, status, language and when the topic was last edited and by whom. To the right of each topic, there is a dotted menu ( ... ) where you can access other features, such as preview, edit, publish and more.
If you select one of the topics, Paligo will display it in the Editor.
Text Usage view lists the topics that use selected text fragment.
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Select Close.
You can use the Reuse Text Panel shown on the right-hand side of the Editor to locate the topics that reuse the selected text fragment (paragraph) and also see the xml ids of the topics that matches .
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Enter the text fragment that you want to find in Reuse Text Panel search field.
A list of matches is presented and the xml id is shown to the right of each match.
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Select the cog icon to the right of the text fragment and choose Usage Information.
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Paligo displays a list of the topics using the selected text fragment.
It shows taxonomies, status, language and when the topic was last edited and by whom. To the right of each topic, there is a dotted menu ( ... ) where you can access other features, such as preview, edit, publish and more.
If you select one of the topics, Paligo will display it in the Editor.
Text Usage view lists the topics that use selected text fragment.
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Select Close.
To find out where images are used, access the metadata for the media file.
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Open a topic that contains the media in the Paligo editor.
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Right-click on the topic and select Edit Properties.
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Look at the Reused in section on the dialog. It contains links to the topics where the media is reused.
Alternatively:
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In the Content Manager, expand the Media section and find the media file you are interested in.
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Select the options menu ( ... ) for the media file and then select Edit Image.
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Look at the Reused in section on the dialog. It contains links to the topics where the media is reused.